Copyright: 1994-1997, SilvaSoft Software, Inc.


1.5 Spacing

Sets selected text or newly typed text to 1-1/2  line spacing.


About

Displays an About message for this program.


Align Center

Sets selected text or newly typed text to Center.


Align Full Justify

Aligns your selected text, or newly typed text with full justification both left and right.


Align Left

Aligns your selected text, or newly typed text Left.


Align Right

Aligns your selected text, or newly typed text Right.


Automatic Linebreak

Allows for automatic word wrap when the right margin is reached in your document.


Background Color...

Displays a custom dialog box used to set the background color of the document.


Bold

Converts selected text, or newly typed text to Bold.


Cancel Printing
Do not print any further mail merge documents, and exit the dialog.


Choose Color...

Sets selected text or newly typed text to selected color.


Choose Font...

Sets selected text or newly typed text to selected font. .


Clear

Erases selected area. Selections are made by holding down the left mouse button while moving the mouse to highlight the are you want to clear. Highlighted text may also be cleared by hitting the delete key.


Contents
Softdisk OfficeWriter

Copyright © 1994-1997 SilvaSoft Software, Inc.

Introduction

Please click on the section above you wish help on.

Mail Merge

Tip: Copying Between Documents

Disclaimer


Continue Search

Continues a search you have previously selected.


Copy

Used to select text and/or graphics from the document and automatically place a copy in the  Windows clipboard. Selections are made by holding down the left mouse button while moving the mouse to highlight the area you want to copy.


Creating a Mail Merge Form Letter

After selecting the correct delimiter character and Mail Merge file, you must pick fields from the list box that you want included in your form letter. The first record of the Mail Merge file is automatically displayed in the list box, so that you have a representation of each field type in the Mail Merge file. You can select fields by either double-clicking in the list box, or hitting the "Insert Selected Field" Button. You will be moving back and forth between the Softdisk OfficeWriter word processor and the Mail Merge Setup\Create dialog box to create your form letter. Position the cursor in the word processor where you want the Mail Merge fields to display. Inserted Mail Merge fields will appear in Gray.

Please click on sections above for additional information.


Cut

Used to cut out selected text and/or graphics from the document, and automatically place it in Windows clipboard. Selections are made by holding down the left mouse button while moving the mouse to highlight the are you want to cut.


Delete...

Displays a Dialog Box which allows you to erase a saved file.


Deleting Mail Merge fields in the form letter

In order to remove a Mail Merge field in a form letter, you must select just outside of the field and hold down the left mouse button while you select the entire field, release the mouse button, and hit the delete key.


Designing Form Letter


Disclaimer

Users of Softdisk OfficeWriter must accept the following disclaimer of warranty. Softdisk OfficeWriter is sold "as is".

LIMITED WARRANTY AND DISCLAIMER

THE PUBLISHER, AUTHOR, AND DISTRIBUTOR DISCLAIMS ALL WARRANTIES RELATING TO THIS SOFTWARE, WHETHER EXPRESS, IMPLIED, STATUTORY OR IN ANY COMMUNICATION WITH YOU, AND SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE. THE PUBLISHER, AUTHOR AND DISTRIBUTOR DOES NOT WARRANT THAT THE OPERATION OF THIS SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE.

LIMITATION OF LIABILITY

IN NO EVENT WILL THE PUBLISHER, AUTHOR, OR DISTRIBUTOR BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OR ATTEMPTED USE OF THIS SOFTWARE OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF THE PUBLISHER, AUTHOR OR DISTRIBUTOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. UNDER NO CIRCUMSTANCES SHALL THE LIABILITY OF PUBLISHER, AUTHOR, OR DISTRIBUTOR EXCEED THE ACTUAL AMOUNT PAID TO AND RECEIVED BY THE PUBLISHER, AUTHOR, OR DISTRIBUTOR IN CONNECTION WITH THE PARTICULAR COPY OF THE SOFTWARE IN QUESTION.

YOU MAY HAVE ADDITIONAL RIGHTS WHICH VARY FROM STATE TO STATE.


Distributed by Aztech New Media Corp.

Aztech New Media Corp.

1 Scarsdale Rd.

Don Mills, Ontario

Canada M3B 2R2


Document Format...

Displays a custom dialog box used to set the page format. The paper width and height are defined by the printer driver. If these values are changed, the margins are recalculated and paper dimensions reset to physical size. The values that can be set are width and height of the paper, tab width, paper left, top, right, and bottom margins.


Document Info...

Allow you to save specific information and comments about a document you are working on. This is optional, and is only available if you save the document with the default HighEdit, (*.HED) extension.


Double Space

Sets selected text or newly typed text to double line spacing.


Edit

Please click on the section you wish help on.

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Example of what a Delimited Mail Merge file
Example of a Delimited Mail Merge file

Below is an example of a Mail Merge file that uses the "/" Slash character as a delimiter. A delimited text Mail Merge file can easily be created using Microsoft Notepad or even Softdisk OfficeWriter. If you choose to create a mail merge file using Softdisk OfficeWriter, make certain that you Uncheck Automatic Line break under the Tools menu. Also, you must set the "save file as type" to ANSI Txt when you save the file. (Note: We recommend using Windows Notepad over Softdisk OfficeWriter to create a delimited text file if needed)

In the example below we store the Title, Last Name, First Name and Phone Number. We could also have added additional fields for address and any other information that you wished to include in the Mail Merged Form letters. You should make certain when creating a mail merge file that all field are included and delimited properly. You must also remember the delimited character that was used to create the file.

Mr./Smith/John/333-212-2323

Mrs./Jones/Mary/432-323-5432

Ms./Reed/Tinna/404-343-4543

Dr./Oakes/Leata/212-203-4543

It is recommended that you save mail merge text file to be used with Softdisk OfficeWriter using the *.mlm file extension. This extension is programmed to be automatically recognized by Softdisk OfficeWriter as a Mail Merge file. (You must still specify the delimiter character when first loading the Mail Merge file to be used with Softdisk OfficeWriter.)


Exit

Exits the program. If your document has not been saved or has had changes made since the last save you will be given an option to save it before exiting.


File

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Format

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Header_Footer
Header/Footer

Allows you to move between the Header/Footer section, and your main document. If you add text while in the Header/Footer section, that text will appear on all pages that are printed automatically as a Header/Footer. While in the Header/Footer section of the word processor, you have all the same editing options you normally do. (Bold, Center, Font selection, Size, Tab support, etc.). If you decide you do not wish the Header/Footer to print on your document, you should select all the text in the section, and delete it.

NOTE: You may quickly toggle between the Header/Footer section and your main document by hitting the F6 key.


Help

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Help.
Help

Displays this Help file.


Insert

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Insert File
Insert File...

Displays the File Insert Dialog Box. This dialog box allows you to insert a saved file at the location where your cursor is positioned in the document.


Insert Picture...

Loads the Insert Picture dialog box. (Windows Bitmap (*.BMP), PC Paintbrush (*.PCX), Graphics Interchange (*.GIF). Tag Image file format (*.TIF), TARGA (*.TGA), and Windows Metafiles (*.WMF) are supported. A selectable preview option may be used in this dialog box. The graphic file will be inserted at the location where your cursor is positioned. You may reposition the graphic file by adding or removing spaces to the left of the graphic in your document.

If you need to resize the inserted graphic file do the following:

(1)	Select the graphic by clicking the left mouse button 1 time on the image. (You should see 8 small black squares outline the image, with another black square positioned on the center of the image
(2)	Position the mouse on one of the outside (8) squares. When the cursor changes to a 2 way arrow, you can hold down the left mouse button and resize the image by moving in one of the directions that the 2 way arrow is pointing.
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Introduction

Softdisk OfficeWriter is a professional quality, full featured, easy to use windows 3.1/95 word processor. Softdisk OfficeWriter supports graphics, print preview, multiple level undo's, mail merge form letters, Windows cut and paste, block moves, multiple margins, color printers, search and replace, True Type and printer fonts (with size and multiple color support!). Bold, Italic, Underline, Strikethru, Superscript and Subscript, etc. Margins may be set for left, right, center and full justification. Softdisk OfficeWriter contains an integrated 120,000 word spelling checker with the ability to add words automatically to it's custom dictionary.

Using Softdisk OfficeWriter, you will be able to create professional quality word processing documents with ease. Softdisk OfficeWriter is a WYSIWYG (What you see is what you get) word processor. This significantly simplifies creating documents, since your screen always displays how your document will appear when printed.

Ease of use and professional quality are a trademark of Softdisk OfficeWriter.

To learn more about Softdisk OfficeWriter, please click on the different sections of the program outline from the main menu.

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Italic

Converts selected text, or newly typed text to Italic.


Italics
Italic

Converts selected text, or newly typed text to Italic.


Mail Merge

Mail Merge is a very powerful feature of Softdisk OfficeWriter that allows you to easily create form letters. Fields in the letter such as first name,last name, title, company, etc. can be customized on each letter. To create form letters you must load a delimited text file that contains all the fields that you wish to include in the letter. Most delimited mail merge files will be created from an external program such as a databases or personal information manager that automatically support the exporting of a delimited file. Mail Merge delimited files can also be created with this program or Windows notepad if desired.

Mail Merge is available as a selection under the Tools menu. The following Pop-Up menu will be displayed under the Mail Merge Menu selection:

Please click on each selection above to obtain additional information on Mail Merge.

PLEASE NOTE: It is not recommended that you create Mail Merge delimited text files using Softdisk OfficeWriter. If the Mail Merge file does not already exist and you must create if, we recommend you use Windows notepad over OfficeWriter. Notepad will always save files as text and does not automatically word wrap a line.


Mail Merge Field Selection List

This list box shows the first record of the selected Mail Merge delimited file. Select fields that you wish to include on the form letter by either double-clicking on the field, or hitting the "Insert Selected Field" button.


Mail Merge Print

Please Note: All Mail Merge letters must be printed from the Mail Merge Print Dialog. If you print a Mail Merge letter from the File/Print menu you will receive a template copy of the letter in which all the Mail Merge fields will be replaced with two question marks. "??".

Please click on the buttons above for an explaination of what each button does.


Mail Merge Setup/Configure

Please click on sections above for additional information.

The first thing that must be done before either creating form letters, or printing a previously saved form letter it to select the delimiter field character used in the Mail merge file. This is done by picking one of the 6 radial buttons displaying Bar, Semicolon, Comma, Colon, Slash or Tab. (You must know the delimiter character used with a mail merge file. If you forget it, you can always load the file as a text file with  Microsoft Notepad or Softdisk OfficeWriter to confirm the delimiter character.)

Next, select the "Mail Merge File" button and load a previously saved Mail Merge file. You will no longer be able to change the field delimiter once you select a Mail Merge file.(If you must change the delimiter character, reselect the Mail Merge File Button, and hit the Cancel button, followed by reselecting the Mail Merge file.)

If you are printing a previously saved Mail Merge Form Letter that you have already loaded into Softdisk OfficeWriter, simply hit the Return Button followed by.selecting the Mail Merge\Print Menu dialog.

Creating a Mail Merge Form Letter

Deleting Mail Merge fields in the form letter

Saving a Mail Merge Form Letter

Printing Form Letters.


Margin

Used to set  document format margins and tabs.


National Systems Technology, Inc.
A.S.L. Inc.

A.S.L. Inc.

1800 E. Sahara Suite - 107

Las Vegas, Nevada 89104


New...

Erases all the text in the current document and starts a new document.


Normal

Converts selected text, or newly typed text to normal.


Open...

Brings up the Open Dialog box that allows you to retrieve a saved document.


Page Break

Automatically adds or removes a page breaks at the line where your cursor is located.


Paginate

Repaginates the entire document. Page breaks are represented by a dashed line.


Paragraph_Options...
Paragraph Options...

The Paragraph options displays a dialog box which allows you to set characteristics for the paragraph which you are working on. You can set margins, line spacing, Justification, and obtain, and set Tab characteristics.


Pargraph Marks
Paragraph/Tab and Space Markers

Toggle ON/OFF showing Paragraph/Tab and Space Markers.


Paste

Copies text or graphics that is in the Windows Clipboard, and inserts it into your document starting at the location where your cursor is located.


Print All
Print all the letters/documents in the mail merge file without asking for any further user intervention.


Print Preview...

Toggles Print Preview mode On and Off. You can toggle the preview option by hitting the F4 key or reselecting the menu option.


Print Setup...

Load the standard Print Setup box.


Print and Continue
Print the currently displayed document/letter and continue.


Print...

Loads the standard Print Dialog box.


Protect Document

Toggles document protection on and off. When the document is protected, it can not be modified by the user.


Reformat Document

In order to save time, Document formatting is not always automatic. If after a spelling check, or large amount of editing you decide your document should be reformatted, select this option.


Return From Mail Merge Dialog

Exit's the Mail Merge Setup\Configure Dialog.


Ribbon

Turns the Ribbon on and off. The Ribbon is the area just below the ruler. You may add tabs to the Ribbon by selecting a tab type (Left, Right, Decimal or Center), and clicking on the area of the Ribbon you wish the Tab to be displayed at. You may also remove tabs from the Ribbon by selecting the Tab with the Left mouse button and moving the Tab up toward the ruler while holding the mouse button. On releasing the mouse, the tab will be removed.


Ruler

Turns the ruler on and off


Ruler Tabs Margin
Ruler/Ribbon/Tabs/Margins

This section allows you to set your left and right margins. (Using the triangles and mouse), Add tabs, left mouse click on the Ribbon bar. (Below the ruler), change tabs, Right mouse click on the Ribbon bar, and remove tabs. Hold down left mouse button on tab, while you move the mouse off of the tab bar.). Softdisk OfficeWriter supports 4 different types of Tabs - Left, Right, Center and Decimal.


Save

Saves the document which you are working on. If no name has previously been given to the document, a dialog box will appear to allow you to name the file before saving. Documents may be saved in 3 different formats. The preferred format is the HighEdit (*.HED)  which is the format which allows the program to take advantage of all the editing features. ANSI and OEM are text formats *.TXT, which do not support multiple fonts, or color, and certain formatting. (Use this option if you must export the file to another program). *.RTF is the Rich Text Format used by many word processors. This option may also be used to save documents which you must share with other word processors. Most formatting is saved when the *.RTF format is used, but it is not as good as using the *.HED format when saving files. If all your work will be done using this program and you do not need to exchange documents with others using a different word processor, you should always save your work with the Highedit (*.HED format) option. You can always take a *.HED saved document and save a copy in the *.TXT or *.RTF format later if needed.


Save As...

Displays a Dialog Box which allows you to save your work with a specified name. This option may be used to save or rename your document as well as to create multiple copies of a document.


Save Profile

Saves the default document profile showing preferred  font, size, color, margins, etc.


Saving a Mail Merge Form Letter

Mail Merge Form Letter templates must be saved using the default (HighEdit *.HED) file format. Once a form letter is saved, you need only load the form letter, select the delimiter character and mail merge file (under Mail Merge Setup\Configure menu), and begin printing form letters from the Mail Merge Print dialog.


Search and Replace...

Selects the Search and Replace Dialog Box.


Search...

Selects the Search Dialog Box.


Select All

Selects the entire document. Once selected you can change fonts and sizes,  colors, margins, justification, etc.


Select Font

Sets selected text or newly typed text to selected font


Select Font Size

Allows you to change the font size of any selected text or newly typed text.


Select Mail Merge File

Loads the Mail Merge File selection Dialog. You should previously have selected the delimiter character before picking the Mail Merge file. If an incorrect delimiter character is chosen, simply hit the "Cancel" button, and reselect the correct delimiter character and file.


Show Font
Show Fonts

Shows the font that is currently in use at the cursor position.


Show Font Size

Show the font size of the text based on where the cursor is located on your document.


Show Paragraph Marks

Toggle on and off showing  Paragraph Marks.


Show Spaces

Show line spaces in your document. This option is a toggle which you can turn on and off.


Show Tabs

Display Tabs in your document. This option is a toggle which you can turn on and off by selecting.


SilvaSoft

SilvaSoft Software, Inc.

P.O. BOX 3401

Kingsport, TN. 37664


Single Space

Sets selected text or  newly typed text to single line spacing.


Skip and Continue
Skip the currently displayed document\letter and continue by loading the next document\letter.


Spelling...

Starts a spelling check of you document using a very powerful state of the art 120,000 word spelling checker. You also have the option of automatically having words added to the spelling checker as you run the program. You may also manually edit this custom dictionary file by loading the WPCUSTOM.DIC file as a text file if desired to add or remove entries.


Status

Turns the Status bar on and off. The Status bar is at the bottom of the word processor. It displays information about the number of pages in your document, which page you are on, along with line and column information.


Strikethru

Converts selected text, or newly typed text to Strike-thru.


SubSuper Script
Subscript/Superscript

Converts selected text, or newly typed text to Subscript or Superscript.


Subscript

Converts selected text, or newly typed text to Subscript.


Superscript

Converts selected text, or newly typed text to Superscript.


Tabs

Allows you to set 4 different types of Tabs to be used in Softdisk OfficeWriter. Left, Right, Decimal and Center Tabs may be set by simply selecting the type of Tab you need and clicking on the Ribbon area where you want the tab to appear at. The Tabs pick list is displayed by clicking the right mouse button on the Riboon area below the Ruler.

See - The Menu View/Ribbon section for additional information on setting tabs.

You may also delete Tabs by using Softdisk OfficeWriter Paragraph Options menu under Tools.


Tip: Copying Between Documents

Softdisk OfficeWriter allows multiple copies of itself to be loaded. This allows you to work on several documents at the same time, and to copy, cut, and paste information between documents.

Caution: You should not load the same document file into multiple copies of Softdisk OfficeWriter if you plan to make changes and save both copies. The last saved copy will overwrite any changes you made to the previous copy.


Toolbar

Turns the toolbar on and off.


Tools

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Underline

Converts selected text, or newly typed text to Underline.


Undo

Allows you to undo as many as your last 10 changes in the document.


Units Metric

Sets the ruler to display metric (centimeter) units


Units US

Sets the ruler to display US  (inches) units


View

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Willard Finacial Group, Inc.
Willard Financial Group, Inc.

Willard Financial Group, Inc.

276 West Bagley Road

Berea, Ohio 44017


delimiter
Delimiter Character

A delimiter is a character that acts as a separator for different fields of a text file. Each field is designed to represent a different piece of information, such as first name, last name, address, city, state, company, etc.

Softdisk OfficeWriter supports the following  6 delimiter characters for Mail Merge files:

|	Bar	:	Colon
;	Semicolon	/	Slash
,	Comma	TAB	TAB